Pancake Breakfast

Dear Troop 648 Scout Families:

It’s that time of year again – the Troop 648 Annual Pancake Breakfast and Silent Auction!  While it’s only February, April 27th will be here before you know it.  This is Troop 648’s largest fundraiser of the year.  The Scouts really need your help and support to make this event a success.

Date & Time:  Saturday, April 27 from 7 – 10:30 am

Location:  Scottsdale Chaparral Christian Church, 6451 E. Shea Blvd., Scottsdale

We all know that “many hands make for light work!”

Silent Auction Items Needed!

I will be leading the charge for the Silent Auction portion of the event this year.  Jody Achor set the bar high last year and she’ll be helping out. 

Scouts are encouraged to solicit or donate items to be included in the Silent Auction.  In years past, Scouts have been very successful in soliciting donations (gift certificates, goods and services) from local restaurants, shops and service providers.  Last year items donated to the auction included tickets to sporting events, concert tickets, restaurant gift cards, Ninja Camp, gift baskets, sunglasses, sports memorabilia and so much more.  The ideas are endless!

To help, we have made two documents available for your use.  The first is a Donation Request Letter.  I would suggest having your son practice his “pitch” before entering a business.  Use this letter as a guide to solicit donations.  This letter is usually a key factor and often essential when trying to obtain donations because it’s on Troop 648 letterhead and includes CCC’s 501(c)3 number. The second document is a Donation Form that you give to businesses once they agree to make a donation.  Make several copies of each document to hand out.  Last but not least, be sure your Scout wears his clean Class A uniform when he solicits businesses.

Please be aware that we are not able to accept alcoholic beverage items or tobacco products as auction items.  It is against BSA policy.

Auction items will be displayed for silent bidding during the event.  Scouts will receive a percentage of the purchase price for each item they secure or donate.  Funds raised will go directly to their individual Scout account.  Their Scout account funds can be used to pay for Scout-related items such as summer camp, new uniform items they grow out of, camping equipment, monthly camp outings, etc.

As you receive your donated items, please email me at barbarastarr@aol.com and bring them to the next Scout meeting.  We will gather the items in preparation for the auction by creating bid sheets and display them nicely.

THE HARD DEADLINE FOR COLLECTING AUCTION ITEMS WILL BE TUESDAY, APRIL 23.  No items will be accepted after this date to allow time to prepare the display.  PLEASE DO NOT WAIT UNTIL THE LAST MINUTE TO SOLICIT AND TURN IN ITEMS! 

Pancake Breakfast Wish List Items

If you wish to make a donation to the Pancake Breakfast, the troop would appreciate gift cards to Wal-Mart, Target and Costco.  This will allow the committee to purchase items like food, plasticware, paper plates, napkins, etc.

Event Set Up

Our imminent need will be commitments from the adults to help set up on the evening of Friday, April 26 and the morning of Saturday, April 27.  Please put these times in your calendar and look for more emails with details as we get closer.

The Silent Auction couldn’t be the successful fundraiser that it is without your help so happy soliciting and can’t wait to see the auction items start coming in!  Please let me know if you have any questions.

Barb Starr

Will’s mom

barbarastarr@aol.com

623-810-8444