Dear Troop
648 Scout families:
I hope
everyone has been busy seeking silent auction items for our Annual Pancake Breakfast & Silent
Auction on Saturday, April 27! The big event is two months from tomorrow so
I’m anxious to see what items have been collected. Last year’s silent auction had more than 80
items so let’s all work hard together and try to top that!
Scouts are
encouraged to solicit or donate items to be included in the Silent
Auction. In years past, Scouts have been
very successful in soliciting donations (gift certificates, goods and services)
from local restaurants, shops and service providers. Last year items donated to the auction
included tickets to sporting events, concert tickets, restaurant gift cards,
Ninja Camp, gift baskets, sunglasses, sports memorabilia and so much more. The ideas are endless!
To help, we
have made two documents available for your use.
The first is a Donation Request
Letter. I would suggest having your
son practice his “pitch†before entering a business. Use this letter as a guide to solicit
donations. This letter is usually a key
factor and often essential when trying to obtain donations because it’s on
Troop 648 letterhead and includes CCC’s 501(c)3 number. The second document is
a Donation Form that you give to
businesses once they agree to make a donation.
Make several copies of each document to hand out. Last but not least, be sure your Scout wears
his clean Class A uniform when he solicits businesses.
Please be aware that we are not able
to accept alcoholic beverage items or tobacco products as auction items. It is against BSA policy.
Auction
items will be displayed for silent bidding during the event. Scouts will receive a percentage of the
purchase price for each item they secure or donate. Funds raised will go directly to their
individual Scout account. Their Scout
account funds can be used to pay for Scout-related items such as summer camp,
new uniform items they grow out of, camping equipment, monthly camp outings,
etc.
This event can’t be successful without everyone’s support. Please let me know if you have any questions and thank you!
Barb Starr