Dear Troop
648 Scout Families:
It’s that
time of year again – the Troop 648 Annual
Pancake Breakfast and Silent Auction!
While it’s only February, April 27th will be here before you
know it. This is Troop 648’s largest
fundraiser of the year. The Scouts
really need your help and support to make this event a success.
Date & Time: Saturday, April 27 from 7 – 10:30 am
Location: Scottsdale Chaparral Christian Church, 6451
E. Shea Blvd., Scottsdale
We all know
that “many hands make for light work!â€
Silent Auction Items Needed!
I will be
leading the charge for the Silent Auction portion of the event this year. Jody Achor set the bar high last year and
she’ll be helping out.
Scouts are
encouraged to solicit or donate items to be included in the Silent
Auction. In years past, Scouts have been
very successful in soliciting donations (gift certificates, goods and services)
from local restaurants, shops and service providers. Last year items donated to the auction
included tickets to sporting events, concert tickets, restaurant gift cards,
Ninja Camp, gift baskets, sunglasses, sports memorabilia and so much more. The ideas are endless!
To help, we
have made two documents available for your use.
The first is a Donation Request
Letter. I would suggest having your
son practice his “pitch†before entering a business. Use this letter as a guide to solicit
donations. This letter is usually a key
factor and often essential when trying to obtain donations because it’s on
Troop 648 letterhead and includes CCC’s 501(c)3 number. The second document is
a Donation Form that you give to
businesses once they agree to make a donation.
Make several copies of each document to hand out. Last but not least, be sure your Scout wears
his clean Class A uniform when he solicits businesses.
Please be aware that we are not able
to accept alcoholic beverage items or tobacco products as auction items. It is against BSA policy.
Auction items
will be displayed for silent bidding during the event. Scouts will receive a percentage of the
purchase price for each item they secure or donate. Funds raised will go directly to their
individual Scout account. Their Scout
account funds can be used to pay for Scout-related items such as summer camp,
new uniform items they grow out of, camping equipment, monthly camp outings,
etc.
As you
receive your donated items, please email me at barbarastarr@aol.com and bring
them to the next Scout meeting. We will
gather the items in preparation for the auction by creating bid sheets and
display them nicely.
THE HARD DEADLINE FOR COLLECTING
AUCTION ITEMS WILL BE TUESDAY, APRIL 23.
No items will be accepted after this date to allow time to prepare the
display. PLEASE DO NOT WAIT UNTIL THE
LAST MINUTE TO SOLICIT AND TURN IN ITEMS!
Pancake Breakfast Wish List Items
If you wish
to make a donation to the Pancake Breakfast, the troop would appreciate gift
cards to Wal-Mart, Target and Costco.
This will allow the committee to purchase items like food, plasticware,
paper plates, napkins, etc.
Event Set Up
Our imminent
need will be commitments from the adults to help set up on the evening of
Friday, April 26 and the morning of Saturday, April 27. Please put these times in your calendar and
look for more emails with details as we get closer.
The Silent
Auction couldn’t be the successful fundraiser that it is without your help so
happy soliciting and can’t wait to see the auction items start coming in! Please let me know if you have any questions.
Barb Starr
Will’s mom
barbarastarr@aol.com
623-810-8444